Annual General Meeting (AGM) – 2020
Annual General Meetings (AGM) are held annually to review the progress of the prior year, confirm plans for the following year, and elect persons to the roles on the Committee that have become vacant that year.
The 2020 British Rafting Annual General Meeting will be held via Video Conference on Saturday, 03rd October. Email the Secretary for joining details.
The Annual General Meeting is your time to hear about the work the Committee have undertaken in the past year and the opportunity to shape the future of British Rafting.
Reports from the Committee:
Current Committee members will provide reports on the state of affairs of British Rafting and an overview of the activities and events of the past year.
Voting at the Annual General Meeting:
Voting for resolutions other than the Election of Officers are, at the Chair’s discretion, approved by a simple show of hands, or secret ballot.
The instrument of Proxy may be used by any full paid-up member. Proxy can only be accepted if notification is received by email before 20:00 on the Wednesday prior to the meeting.
The member giving their Proxy accepts that their nominated Proxy will vote in the meeting according to their own conscience. The Proxy nominator has no right to instruct their Proxy to vote a certain way on any item – they are simply giving their opportunity to vote to their Proxy.
If you are unable to attend the meeting but would like to give your Proxy vote to a nominated British Rafting member, email the Chair before 20:00 on the Wednesday prior to the meeting.
Election of Committee members:
You can read more about each of the roles from page 10 of the British Rafting Handbook
If you’d like to stand for a position on the Committee, email the Secretary before 20:00 on the Saturday prior to the meeting including your nominator and seconder (any of the three can send the email).
Further details regarding Committee members and the election process:
- All posts on the Management Committee are subject to annual election
- Any fully paid-up member, who is a minimum of sixteen (16) years of age at the time of the General Meeting, may stand for election to the Management Committee if they give notice in writing, of their willingness to be elected and is nominated by two other fully paid-up members and such notice is delivered to the Secretary prior to the appointed time for the holding of the Election of Officers. The exception to this minimum age is for the roles of Chair, Secretary, Treasurer and Welfare Officer where the minimum age is eighteen (18)
- Nominations will only be taken during the meeting for positions where no nomination has been received in advance
- In the event of a contested position, each candidate will be informed of whom they are nominated against no later than seven days before the meeting (unless nominations were called from the floor during the meeting)
- In the event of a contested position, each candidate will be given the opportunity to address the meeting, followed by questions from the floor. A vote will then be taken by secret ballot. Only fully paid-up members can vote. The ballot papers will be counted by three outgoing officers of the Management Committee selected by the Chair. The count can be observed by any candidate or their representative. In the case of a draw, the Chair will make a casting vote. The meeting will beinformed of the result of the election by announcing the name of the successful candidate. The number of votes for each candidate will not be disclosed. The ballot papers can be inspected after the close of the meeting by any candidate or their representative
- Any person may stand for more than one office on the Management Committee but on election to an office they shall become disqualified from standing for any other office unless there is no other volunteer for either of the offices concerned when called for at the Annual General Meeting. The exception is that no single person may hold more than one post of Chair, Secretary or Treasurer simultaneously on the Organisation’s Management Committee at any one time
- Any candidate may revoke their own nomination at any point up to and including cessation of the business of Election of Officers. If this results in a Management Committee post then becoming vacant at the meeting, nominations to fill that role can be taken from the floor and must include any member who was originally nominated for the post if they were in contest with the candidate who has revoked their nomination
- All members of the Management Committee appointed at the Annual General Meeting shall hold office until their successors are elected at the next Annual General Meeting
- The minimum posts required for the Management Committee to function are Chair, Secretary and Treasurer. All other posts can remain vacant if there are no candidates nominated or selected into post. The duties of those vacant posts will then fall upon all those posts that have been filled. Any and/or all duties other than those of the Chair, Secretary and Treasurer can be delegated to any organisation member if required but that member will not have any voting rights on the Management Committee
- If no members are nominated, either in advance or at the meeting, for the posts of Chair, Secretary and Treasurer, the current Management Committee will remain in post and a new General Meeting will be called when nominations to the three minimum posts can be achieved. This is subject to compliance with Sections 5 and 6 of the Constitution
- All positions on the Management Committee are honorary